Workspaces and teammates
A workspace holds your projects, tasks and labels. Invite people into one and you are sharing all of it.
Workspaces
You get one when you sign up, and you can create more. Everything lives inside exactly one workspace — a project, a task, a label and a filter all belong to a workspace and are invisible from any other.
Switch between them from the workspace name at the top of the sidebar. Most people need one. A second is worth it when the two sets of work should genuinely never see each other — a personal list and a company one, say — because the separation is complete rather than cosmetic.
Inviting people
- Go to Settings → Team, enter an email address and pick a role.
- They get an email with a link that accepts the invitation.
- Invitations expire after seven days. Send a fresh one if it lapses.
- They will need a Todome account, which the link walks them through if they do not have one.
You need to be an admin or the owner to invite anyone, and an admin cannot invite someone as owner — ownership is not something the invite form can hand out.
Roles
Four roles, and the honest summary is that they gate very little. Todome only restricts actions that are destructive or spend money; ordinary work stays open to everyone, because a shared workspace where teammates cannot edit is not a shared workspace.
| Guest | Member | Admin | Owner | |
|---|---|---|---|---|
| Create, edit and complete tasks | Yes | Yes | Yes | Yes |
| Create projects, sections and labels | Yes | Yes | Yes | Yes |
| Comment and be assigned work | Yes | Yes | Yes | Yes |
| Invite teammates | — | — | Yes | Yes |
| Start or cancel the subscription | — | — | — | Yes |
| Redeem a promo code | — | — | — | Yes |
The gating that does exist is there because those actions affect everyone. A cancelled subscription drops the whole workspace to Free, so it belongs to the owner alone.
Not yet possible
Changing someone’s role after they have joined, and removing a member, are not built yet. Until they are, pick the role at invite time, and ask at Settings → Support if you need someone taken out of a workspace — it can be done for you.
Assigning work
Open a task and choose an assignee, or type +name in Quick Add. Only people already in the workspace can be assigned — assigning is not a way to invite someone.
In a shared project, set the View panel to group by Assignee. It answers who is on what at a glance, which is most of what a standup is for. See Views.
A filter of assigned to:me gives each person their own list out of the shared one — see Filters.
Habits that make shared workspaces work
- Assign, or nobody owns it. An unassigned task in a shared project is everybody’s and therefore nobody’s. Filter on no assigneeoccasionally to catch them.
- Comment on the task, do not edit the description. The description belongs to whoever wrote it; comments are a thread and keep the history.
- Agree what P1 means. Priority is the one field everyone reads and everyone interprets differently. One shared sentence about it is worth more than any feature here.
Reminders and notifications
Being assigned something notifies the assignee. Everything else about how notifications reach you — push, email, quiet hours — is in Reminders and notifications.