Tasks, sub-tasks and priorities
A task is one thing you intend to do. Everything else in Todome exists to help you find the right one at the right moment.
What a task holds
Only the title is required. Every other field is optional, and a task with nothing but a title is a perfectly good task — most captured ones start that way.
| Field | What it does |
|---|---|
| Title | The thing itself. Up to 500 characters. |
| Description | Longer notes, links, context you would otherwise forget. |
| Due date | The day you intend to do it. This is what Today and Upcoming read. |
| Due time | Optional. Adding one is what makes a reminder possible. |
| Deadline | A separate, harder date — see below. |
| Priority | P1 to P4. Defaults to P4. |
| Project | Where it is filed. A task with no project sits in Inbox. |
| Section | A heading inside a project. |
| Labels | Cross-cutting tags — any number of them. |
| Assignee | Who is doing it, in a shared workspace. |
| Duration | How long you expect it to take. Used by the calendar. |
| Location | A room, an address, a meeting link — free text. |
| Repeat | A recurrence rule, so completing it creates the next one. |
Due date versus deadline
These are two different dates and Todome stores them separately, because in practice they answer two different questions.
- The due date is when you plan to work on it. It moves. Pushing a task to tomorrow is normal and costs nothing.
- The deadline is when it stops being useful. It does not move, and rescheduling the due date leaves it alone.
Filing a tax return is the clearest example: the deadline is fixed by someone else, and the due date is whichever day you have decided to sit down and do it. Keeping them apart means you can reschedule freely without losing sight of the date that actually matters.
In Quick Add, a date after by, due by or deadline becomes the deadline; any other date becomes the due date.
Priorities
Four levels, matching what most task managers use. They are a sorting signal, not a judgement — the point is that the top of your list is short.
| Level | Reads as | Type |
|---|---|---|
| P1 | Urgent and important | p1 |
| P2 | Important, not urgent | p2 |
| P3 | Urgent, not important | p3 |
| P4 | Neither — the default | p4 |
Those four descriptions are the Eisenhower quadrants, which is why the Matrix view needs no extra field: it is your existing priorities, arranged in a square. Dragging a task to another quadrant just changes its priority.
Sub-tasks
Any task can sit under another. Use them when one item is really several steps and you want to tick them off individually without cluttering the main list.
- On a keyboard, Alt + → makes the focused task a sub-task of the row above it, and Alt + ← pulls it back out.
- Or open a task and use Add sub-task, which is usually easier when you are breaking something down as you think.
- Outdenting returns a task to the top level of its list rather than to an intermediate parent, so it is always one keystroke back to a plain task.
- A sub-task keeps its own due date, priority and assignee. It is a full task that happens to have a parent.
Completing
Tick the checkbox. Completed tasks are hidden by default rather than deleted — turn on Completed tasks in the View menu to see them again, and untick the box to bring one back.
Repeating tasks
Completing a task that repeats does not end it. Todome closes the current occurrence and immediately creates the next one from the recurrence rule, carrying over the project, section, priority, time and duration. Phrases like every day, every weekday, every Monday, every other Friday and every 3 days are all understood — see Quick Add for the full list.
Deleting
Deleting is a soft delete. The row is marked as removed and stops appearing anywhere, but it is not destroyed, so a mistaken delete is recoverable — raise a ticket at Settings → Support with roughly when it happened.
Comments and files
Open a task to add a comment or attach a file. Comments are the right place for the back-and-forth on a shared task, since the description belongs to whoever wrote it and gets overwritten. Attachment storage counts against your plan’s file quota — see Plans and limits.